You use the Drug and Alcohol page to view your drug and alcohol records on file with the FAA, other non-FAA DOT agencies, and current or former employers. If you find inaccuracies, you may submit a correction request to the employer (Reporting Entity) or the Office of Aerospace Medicine (AAM) through PRD.
The Drug and Alcohol page can be accessed at any time during your use of the PRD Airman Records portal by clicking Experience page on the top-level menu and then clicking Drug and Alcohol on the sublevel menu. The Drug and Alcohol page displays.
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The Pilot Inbox page is the home (or landing) page for Pilot users, i.e., the page that displays following your role selection on the Select Access Criteria page. To return to the Select Access Criteria page and log in to the application using a different role, click Pilot Info on the top-level menu, then click the Back to Role Selection Page hyperlink just below the menu bar and header row. |
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The title bar displays the application name, "Pilot Records Database," at the top of the page below the standard FAA page header. The Home, User Guide, Help and Sign Out links are displayed in the top-right corner of the FAA page header. The Home link navigates you to your landing (or home) page, Pilot Inbox. The User Guide link opens the PRD Pilot User Guide, which is the secondary resource for PRD Pilot external application user procedures and reference information. The system Help link opens the top-level help topic, Welcome. The Sign Out link logs you out of PRD and displays a window with a message for successful sign-out.
The top-level navigation menu displays at the top of the page (below the title bar) and contains the links that provide access to the Pilot commands (or functions): Pilot Inbox, Pilot Info, Disapprovals, Enforcement, Accidents/Incidents, Experience, Consent, Notifications, Correction and User Profile. The page-level Help link also displays on the top-level menu and opens the top-level help topic specific to the current page. Your name displays in the bottom of the application header, right justified.
Below the menu, the header section displays the pilot's first name, last name, certificate number and the date the pilot last visited this page. This header displays on each of the pilot pages in the PRD.
The Drug and Alcohol page consists of four sections: FAA Drug and Alcohol Records, Correction Requests or Missing Records for FAA Drug and Alcohol Records, Reporting Entity Drug and Alcohol Records and Correction Requests or Missing Records.
View Reporting Entity Drug and Alcohol Records
In the Reporting Entity Drug and Alcohol Records section, the Reporting Entity Drug and Alcohol Records data grid displays the pilot’s drug and alcohol records entered by the employer (or Reporting Entity) . If no records are found, a message displays that no records were found.
Working with the Reporting Entity Drug and Alcohol Records Data Grid
The column-heading row displays the descriptive text for the column contents. Each column heading is also used to sort the data in ascending or descending order. For detailed information for working with the data grid functions, see Working With Data Grids.
The default display for the data in the grid is as follows:
The first column in the data grid displays a check box allowing you to select a record.
The second column, Certificate, displays the pilot's certificate number.
The third column, Record ID, displays the ID number assigned by the system to the record.
The fourth column, Reporting Entity, displays the name of the employer that reported the record.
The fifth column,Occurrence Date, displays the date of the drug or alcohol incident occurred.
The sixth column, Record Type, displays either "Drug Test" or "Alcohol Misuse" as the type of drug or alcohol record.
The seventh column, Report Type, displays the type of drug or alcohol report. Note: Choices displayed depend on the selected Record Type.
The eighth column, Test Type, displays the type of drug or alcohol test that was administered, if any. Note: Choices displayed depend on the selected Record Type and Report Type.
The ninth column, Created Date, displays the date the record was created.
The tenth column, Correction Status, displays the current status of the Correction Request.
To export the data grid content, click either the Export to Excel or the Export to PDF button. For more information on exporting data, see Exporting Data.
View FAA Drug and Alcohol Records
In the FAA Drug and Alcohol Records section, the FAA Drug and Alcohol Records data grid displays the pilot’s drug and alcohol records entered by the Office of Aerospace Medicine (AAM). These include drug and alcohol records on file with the FAA as well as other non-FAA DOT agencies. If no records are found, a message displays that no records were found.
Working with the FAA Drug and Alcohol Records Data Grid
The column-heading row displays the descriptive text for the column contents. Each column heading is also used to sort the data in ascending or descending order. For detailed information for working with the data grid functions, see Working With Data Grids.
The default display for the data in the grid is as follows:
The first column in the data grid displays a check box allowing you to select a record.
The second column, Certificate, displays the pilot's certificate number.
The third column, Record ID, displays the ID number assigned by the system to the record.
The fourth column, Reporting Entity, displays the name of the employer that reported the record.
The fifth column, Other DOT Agency, displays the name of the non-FAA DOT agency that reported the record.
The sixth column, Occurrence Date, displays the date of the drug or alcohol incident occurred.
The seventh column, Record Type, displays either "Drug Test" or "Alcohol Misuse" as the type of drug or alcohol record.
The eighth column, Report Type, displays the type of drug or alcohol report. Note: Choices displayed depend on the selected Record Type.
The ninth column, Test Type, displays the type of drug or alcohol test that was administered, if any. Note: Choices displayed depend on the selected Record Type and Report Type.
The tenth column, Employer Name, displays the name of the employer that reported the drug or alcohol record.
The eleventh column, Employer Address, displays the address of the employer that reported the drug or alcohol record.
The twelfth column, Contact Name, displays the name of the employer's contact.
The thirteenth column, Suppressed, displays a "Yes" or "No" response indicating whether or not the drug or alcohol record has been suppressed from public view.
The fourteenth column, Created Date, displays the date the record was created.
The fifteenth column, Correction Status, displays the current status of the Correction Request.
To export the data grid content, click either the Export to Excel or the Export to PDF button. For more information on exporting data, see Exporting Data.
Request Correction to a Drug and Alcohol Record
If you find an error in your drug and alcohol records entered by the employer (or Reporting Entity), you may submit a correction request to the Office of the Aerospace Medicine (AAM) via PRD.
Note: For omissions in your drug and alcohol records entered by the FAA or a Reporting Entity, see Request Correction for Missing Data.
To request correction to an error in your drug and alcohol records:
Select the check box corresponding to the drug or alcohol record in the data grid for which you want to submit a correction request.
Click the Request Correction button displayed below the data grid. The Correction Details window displays the following information:
Certificate Number
Full Name
Reporting Entity
Record ID
Record Type
Start Date
Action Type
Select one or more explanations for the correction request from the mandatory Explanation drop-down list. The choices are:
The date of the test or occurrence is incorrect.
The report type and/or type of test is incorrect.
Medical Explanation is incorrect.
Enter additional explanatory comments in the Correction Reason text box.
Notes:
The correction reason and contact information are viewable by the organization as well as the PRD Administrator and other authorized users.
By submitting this correction request, you give permission to share your correction reason and contact information.
Personally identifiable information should not be entered.
The use of inappropriate or abusive language may result in civil action.
If there are errors in your contact information, do not submit a Correction Request. Instead, use the User Profile page to update or correct your contact information. See User Profile.
Click the Submit button to submit your Correction Request to the Reporting Entity.
A confirmation message displays that your request has been submitted, the date the AAM has until to respond, and that you will be notified when the correction request has a final disposition.
Alternatively, click Cancel before clicking Submit to cancel the Correction Request action.
Request Correction for Missing Data
Click the Missing Record button displayed below the data grid. The Correction Details window displays the following information:
Certificate Number
Full Name
Record Type
Select either "Reporting Entity" or "non-FAA DOT Agency" in the mandatory Entity fields.
Notes:
If you select "Reporting Entity," a field displays and you are prompted to enter at least the first three characters of the name of the Reporting Entity and then select from the list of matching names that displays.
If you select "non-FAA DOT Agency," a list of non-FAA DOT Agencies displays. Select from the list.
Use the calendar icon to (optionally) select a Start Date if you know the drug or alcohol record should have been recorded on or after the start date.
Enter the reason for your request in the mandatory Correction Reason text box. Note: The correction reason and contact information are viewable by the organization as well as the PRD Administrator and other authorized users. By entering the information below, you give permission to share your correction reason and contact information. Personally identifiable information should not be entered. The use of inappropriate or abusive language may result in civil action.
If there are errors in your contact information, do not submit a Missing Record request. Instead, use the User Profile page to update or correct your contact information. See User Profile.
Click the Submit button to submit your Correction Request to the Reporting Entity.
A confirmation message displays that your request has been submitted, the date the Reporting Entity has until to respond, and that you will be notified when the correction request has a final disposition.
Alternatively, click Cancel before clicking Submit to cancel the Correction Request for Missing Data action.
View Correction Requests or Missing Data Requests
Your submitted Correction Requests and Missing Data Requests are displayed in the Correction Requests or Missing Data Requests data grid.
The column-heading row displays the descriptive text for the column contents. Each column heading is also used to sort the data in ascending or descending order. For more information on working with the data grid functions, see Working with Data Grids.
The default display for the data in the data grid is as follows:
The first column, Certificate, displays the pilot's certificate number.
The second column, Record ID, displays the ID number assigned to the record by the system. Note: Missing Data Requests will not have a Record ID as there must be a previous record to reference.
The third column, Request Type, displays either "Correction Request" or "Missing Data" as the request type.
The fourth column, Request ID, displays the ID number assigned by the system to the request.
The fifth column, Reporting Entity, displays the name of the Reporting Entity for which the request was sent.
The sixth column, Expire Date, displays the date assigned by the system that the request expires.
The seventh column, Correction Status, displays the status of the Correction or Missing Data Request. There are three possible statuses: Received, Approved or Denied.
The eighth column, Record Disputed, displays a "Yes" response if the record has been disputed by the pilot. Note: A record can only be disputed after the pilot has submitted a Correction or Missing Data Request and the Reporting Entity has either denied the request or not responded prior to the request's expiration date.
The ninth column, Requested Date, displays the date the request was made.
The tenth column, View, provides a link to view details of the Correction or Missing Record Request including any decision made by the Reporting Entity.