Experience: Add Employer

You use the Add Employer page to view, enter or update current or former employers for which you were employed as a pilot within the previous five years, at a minimum. You are encouraged to enter as many employers for which you were employed as a pilot if your experience is beyond five years. Important: It is considered a falsification and subject to enforcement action if current and/or former employers are omitted.

This information is used to generate the Pilot Consent for the Release of Records letter found in the PAR. This letter will be found at the beginning of the PAR and can be emailed, mailed or faxed to the carrier to provide consent to release your records to the hiring carrier.

The Add Employer page can be accessed at any time during your use of the PRD Airman Records portal by clicking Experience on the top-level menu, and then clicking Add Employer on the submenu. The Add Employer page displays.

See:

Add a New Employer from the Enhanced Vital Information Database (eVID)
Add a New Employer Manually
Edit an Employer Record
Remove an Employer Record

Note

The Pilot Inbox page is the home (or landing) page for Pilot users, i.e., the page that displays following your role selection on the Select Access Criteria page. To return to the Select Access Criteria page and log in to the application using a different role, click Pilot Info on the top-level menu and then click the Back to Role Selection Page hyperlink just below the menu bar and header row.

The title bar displays the application name, "Pilot Records Database," at the top of the page below the standard FAA page header. The Home, User Guide, Help and Sign Out links are displayed in the top-right corner of the FAA page header. The Home link navigates you to your landing (or home) page, Pilot Inbox. The User Guide link opens the PRD Pilot User Guide, which is the secondary resource for PRD Pilot external application user procedures and reference information. The system Help link opens the top-level help topic, Welcome. The Sign Out link logs you out of PRD and displays a window with a message for successful sign-out.

The top-level navigation menu displays at the top of the page (below the title bar) and contains the links that provide access to the Pilot commands (or functions): Pilot Inbox, Pilot Info, Disapprovals, Enforcement, Accidents/Incidents, Experience, Consent, Notifications, Correction and User Profile. The page-level Help link also displays on the top-level menu and opens the top-level help topic specific to the current page. Your name displays in the bottom of the application header, right justified.

Below the menu, the header section displays the pilot's first name, last name, certificate number and the date the pilot last visited this page. This header displays on each of the pilot pages in the PRD.

Below the header are the following notices:

Employer data is used to generate the Release to Consent authorization to current or former employers for which you were employed as a pilot.
Enter your current and/or former employers for which you were employed as a pilot within the previous five years, at a minimum. It is considered a falsification and subject to enforcement action if current and/or former employers are omitted.

The Add Employer page consists of two sections: Add Employer and Employer Records.

Add a New Employer from the Enhanced Vital Information Database (eVID)

The top of the page displays the Add Employer section, which provides the following instructions for adding a new employer record.

* "Please select an employer from the Employer list and, if not found, click the 'Add New Employer' button to manually enter the employer."

Enter at least the first three characters of the employer's name in the mandatory Employer field and select the appropriate name from the list of employers displayed matching the characters entered. Note: See Experience: Add Employer if you cannot locate the employer in the drop-down list or if the contact information is incorrect.
If the employer is your current employer, select the Is Current Employer check box.
Click the Add Selected button. The following certification statement displays:

"I hereby certify that I am reporting complete information to the PRD regarding my current employer and all previous employers for whom I have served in a pilot position. Employment records dating to August 1, 2005 may be reported to the PRD by an air carrier in the future. I consent and authorize my current and previous employers to release records pertaining to me as required in accordance with Title 49 United States Code 44703(h) to the air carrier(s)/operator(s) selected. I acknowledge this report will contain my certificate number(s) which, in some cases, may be the same as my social security number."
Click Agree to complete the certification statement and add the employer to your Employer Records, or click Cancel to cancel the Add action.

Employer

Notes

Employer records can be added by either selecting a carrier from the Employer list or by adding a new employer record.

The employer list is populated with air carriers having active, suspended and pre-cert certificates in the Enhanced Vital Information Database (eVID); those excluded are air carriers with revoked, terminated or surrendered certificates.

The employer list includes “Non-certificated Operators” defined as CFR 91 Sightseeing Flights (SSR) and CFR 91 Executive Corporate Operators (ECO) only.

For employers added from the Employer list, only the "Is Current Employer" status can be changed - all other data is READ ONLY.

Special Note: If one or more of your employers are not found in the Employer list, use the "Add New Employer" button to enter the employer's details manually.

Add a New Employer Manually

Follow the steps below to enter a new employer record for an employer that does not exist in eVID. Mandatory fields are indicated with a red asterisk (*) on the screen. Note that you must enter the address, email or phone number of the employer contact (only one of these is required).

In the Add Employer section, click Add New Employer.

The Add/Edit Employer section displays below the Employer Records data grid for entering the employer details.

Enter the name of the employer in the Employer field.
If this is your current employer, select the Is Current Employer check box to mark the employer as current.
Enter the first name of the employer contact in the Contact First Name field.
Enter the middle name of the employer contact in the Contact Middle Name field.
Enter the last name of the employer contact in the Contact Last Name field.
Enter the title of the employer contact in the Contact Title field.
Enter the street address of the employer contact in the Address 1 field.
Enter any supplementary address info of the employer contact (e.g., Suite 600, Apt. 5A, etc.) in the Address 2 field.
Enter the city of the employer contact in the City field.
Enter the state, province or region of the employer contact in the State/Province/Region field.
Enter the zip/postal codeof the employer contact in the Zip/Postal Code field.
Enter the country of the employer contact in the Country field.
Enter the phone number and phone extension of the employer contact in the Phone and Phone Ext fields.
Enter the Email address of the employer contact in the Email field.
Click Save.

If during the process of adding the employer record you decide to cancel this action, click Clear or Reset before clicking Save to remove the employer record details from the Add/Edit Employer section.

The employer record must be unique as the PRD Airman Records portal does not allow duplicate records. If the employer selected already exists in the Employer Records data grid, a message displays indicating the record already exists and cannot be added. Click OK to close the message and select a different employer from the Employer list.

The following certification statement displays with the choices of Agree and Cancel. Click the Agree button to add the employer record or click the Cancel button to terminate the “add” action.

I hereby certify that I am reporting complete information to the PRD regarding my current employer and all previous employers for whom I have served in a pilot position. Employment records dating to August 1, 2005 may be reported to the PRD by an air carrier in the future. I consent and authorize my current and previous employers to release records pertaining to me as required in accordance with Title 49 United States Code 44703 (h) to the air carrier(s)/operator(s) selected. I acknowledge this report will contain my certificate number(s) which, in some cases, may be the same as my social security number.

Click OK on the confirmation message. The Employer Records data grid refreshes with the added employer record.

The Employer Records data grid refreshes with the employer record.

Working with the Employer Records Data Grid

Below the Add Employer section, the Employer Records data grid displays your employer records on file with the FAA, if any.

The column heading row displays the descriptive text for the column contents. Each column heading is also used to sort the data in ascending or descending order. For detailed information for working with the data grid functions, see Working with Data Grids.

The default display for the data in the grid is as follows:

The first column in the data grid displays a check box, which is used to select an employer record to edit or remove.
The second column, Employer, displays the name of the employer.
The third column, Contact, displays the full name of the contact person for the employer.
The fourth column, Title, displays the title of the employer contact.
The fifth column, Address, displays the address of the employer contact.
The sixth column, Phone, displays the phone number of the employer contact.
The seventh column, Email, displays the email address of the employer contact
The eighth column, Current, indicates whether or not the listed employer is your current employer.

If no records are returned, a message displays in the bottom right of the data grid indicating there are no items to display.

Edit an Employer Record

Special Note

You must enter the employer contact's address, phone number or email. Only one of these data entries is required.

Only manually entered employer records can be edited; eVID employer records cannot be edited. If the employer selected in the Employer Records data grid is an eVID employer record, a message displays that only the Current Employer status can be changed for the selected record. Click the OK button to close the message.

Make changes to the employer record by following the applicable step(s) below. Mandatory fields are indicated with a red asterisk (*) on the screen.

In the Employer Records data grid, select the check box in the row corresponding to the employer record you want to modify and click Edit. Add/Edit Employer section displays the employer's details for editing.

If more than one record is selected for edit, a message displays prompting you to select a single row. To close the message window, click OK or click the X in the top-right corner.

If no record is selected for edit, a message displays prompting you to select a record. To close the message window, click OK or click the X in the top-right corner.

If the selected employer in the Employer Records data grid is a record added from the eVID Employer list, a message displays only the current employer status can be edited. Click OK to close the message.

Special Note

For employers added from the Employer list, only the Is Current Employer value can be edited. All other data displays as READ ONLY.

Make any changes to the name of the employer in the Employer field.
If this employer is your current employer, select the Is Current Employer check box to mark the employer as current; if this is not your current employer, deselect the check box if selected.
Make any changes to the employer contact's first name in the Contact First Name field.
Make any changes to the employer contact's middle name in the Contact Middle Name field.
Make any changes to the employer contact's last name in the Contact Last Name field.
Make any changes to the employer contact's title in the Contact Title field.
Make any changes to the employer contact's street address in the Address 1 field.
Make any changes to the employer contact's supplementary address info (e.g., Suite 600, Apt. A, etc.) in the Address 2 field.
Make any changes to the employer contact's city in the City field.
Make any changes to the employer contact's zip/postal code in the Zip/Postal Code field.
Make any changes to the employer contact's country in the Country field.
Make any changes to any changes to the employer contact's phone number and extension in the Phone and Phone Ext fields..
Make any changes to the employer contact's Email address in the Email field.
Click Save. A message displays confirming the record has been updated and the Employer Records data grid refreshes with the modified employer record.

If during the process of editing the employer record you decide to cancel your changes, click Clear or Reset before clicking Save. Clicking Clear will remove the employer record details from the Add/Edit Employer section; clicking Reset will revert the data back to the saved values.

Validation Note

The employer record is unique (PRD does not allow duplicate records) and is validated as such when the record is saved. A notification message displays indicating the employer already exists if the record is a duplicate. To close the message window, click OK and make appropriate changes to the employer information to create a unique record for a successful save.

Remove an Employer Record

Follow the steps below to remove an employer record:

In the Employer Records data grid, select the check box in the row corresponding to the employer record you want to remove.

To designate all records in the Employer Records data grid for removal, select the check box in the column heading row. This will select all rows in the grid for removal. Toggle to unselect all.

To designate multiple records but not all for removal, in the Employer Records data grid, select the check box in the row corresponding to each record you want to remove.

Click Remove. A message displays prompting you to confirm the removal.

If no record had been selected for removal, a message displays prompting you to select a record to remove. To close the message window, click OK or click the X in the top-right corner.

Click OK to remove the record. To annul the removal, click Cancelinstead.

A confirmation message displays that the record has been successfully deleted. Click OK and the Employer Records data grid refreshes and the employer record is removed.