Consent

You use the Consent page to grant consent for one or more potential employers to view your complete PRD Airman Record (PAR) for a specified period of time. Additionally, you use this page to revoke the consent that you granted to one or more potential employers to view your complete PRD Airman Record.

This page can be accessed at any time during the use of the PRD Airman Records portal by clicking Consent in the top-level menu. The Consent page displays.

Consent Notes

At the moment consent is granted, the data viewed in the web pages are collected into a single static .pdf file known as the PRD Airman Record or PAR. The PAR stores the data as of that moment in time–it is a “frozen snapshot.” Any new data received after consent is granted will not be displayed in the PAR accessible to the potential employer to whom consent has already been granted, that is, the PAR is not dynamic and is not automatically updated.

Consent, once granted by you, is valid for a specific period of time during which the potential employer who has been granted access may view your PRD Airman Record (PAR) often as necessary. Consent is revoked by: (1) you revoking the consent granted to a specific potential employer (2) by the expiration of consent when the current date passes the end of the consent period or (3) by the employer hiring you. Revoking the consent removes the potential employer’s ability to search for your PAR, however, if the potential employer has already searched for and saved your PAR, this saved file is still available to them.

Only one unexpired consent is permitted for each potential employer; if the PAR needs to include new information that became available after consent was granted, you will have to revoke the existing consent and grant a new consent. In this circumstance, you may need to contact the potential employer and advise them a new consent has been granted so that they can view the most recent data. The PAR is available to the potential employer at the same moment the PAR is viewable by you, the pilot. Consent cannot be granted to your current employer.

The employer Air Carrier list is filtered to only show 121, 125, 121/135, 135, 135 SPIC, 135 SPO and 91K Fractional Owners.

Consent cannot be granted if any of the related services are unavailable. A message displays advising you to try again later.

The title bar showing the application name, "Pilot Records Database," displays at the top of the page below the standard FAA page header. The Home, User Guide, Help and Sign Out links are displayed in the top-right corner of the FAA page header. The Home link navigates you to your landing, or home, page; Pilot Information. The User Guide link opens the PRD Pilot User Guide which is the secondary resource for PRD Airman Records portal user procedures and reference information. The system Help link opens the top-level help topic, Welcome. The Sign-Out link logs you out of PRD and displays the Sign Out page.Your name displays at the bottom of the FAA page header, right justified.

The PRD Airman Records portal top-level navigation menu displays at the top of the page (below the title bar) and contains the links that provide access to the pilot commands (or functions): Pilot Info, Disapprovals, Enforcement, Accidents/Incidents, Experience, Driving, Consent, Log and Notifications. The page level Help link is on the top-level menu and opens top-level help topic specific to the current page. The User Profile link opens your User Profile page, which allows you to update your contact information.

The Grant Consent section of the page displays the following criteria for granting consent:

Air Carrier Name
Consent Period (days)

Below the consent criteria is the following declaration that must be checked for acceptance before consent can be granted:

I affirm that my pilot employment history reported to the PRD by myself is complete and accurate for the five years preceding the date of this consent.

Below the Grant Consent section, the Air Carriers with Active Consents table displays, which lists your active consents. Below the Air Carriers with Active Consents table, the Air Carrier Consent History table displays, which lists your expired and/or revoked consents.

To Grant Consent

Special Note

If any of the PRD interfacing systems is offline, consent cannot be granted.

The following section provides the step by step instructions for granting consent to an Air Carrier to view your PRD Airman Record (PAR). Mandatory fields are indicated with a red asterisk (*) on the screen.

Enter the first few characters of the Air Carrier's name in the Air Carrier field. This is a smart search field. The system will auto populate a list of Air Carriers to choose from based on the characters entered. Select the Air Carrier from list.
Select the consent period (in days) from the drop-down list. The Consent Period is a drop-down list with the following choices:

30

45

60

Effective Date

The Effective Date for the consent is system set to the current system date when consent is granted. The expiration date for the consent's effective period is calculated based on the current system date at the time the consent is granted.

Click to check the box to the declaration statement “I affirm that my pilot employment history reported to the PRD by myself is complete and accurate for the five years preceding the date of this consent.” Note that consent cannot be granted unless the declaration box is checked.
Click Grant Consent.

Note

Only one unexpired consent is permitted for each employer. If the employer selected to be granted consent already has an unexpired consent, a message displays prompting you to revoke the currently active consent before granting a new consent.

A window is opened showing the acknowledgement for granting consent which you must accept to successfully grant consent to the Air Carrier to view your PAR. The following acknowledgement text displays with the choices of Agree and Cancel:

I certify that all statements and information provided by me and the Federal Aviation Administration in this Pilot Records Database report are complete and true to the best of my knowledge and I agree that they are to be considered as part of the basis to be considered for employment as a pilot. I affirm that I have reviewed my employment history displayed in the PRD and I have ensured it is complete and accurate including my previous five years of employment history as a pilot. I consent to and authorize the Federal Aviation Administration to release my Pilot Records Database report to the air carrier(s)/operator(s) selected. I acknowledge this report will contain my certificate number(s) which, in some cases, may be the same as my social security number.

Click Agree to grant consent or Cancel to terminate the grant consent action.

If you select Agree, a confirmation message displays that the record has been successfully saved and the Air Carriers with Active Consents data grid refreshes showing the new consent record. If you select Cancel, the window is closed and the consent is not saved.

Click OK on the confirmation message if you selected Agree.

A snapshot of your pilot record is created in PDF format and a link to the file is provided in the Air Carriers with Active Consents data grid.

The system will generate an Email receipt and send it to you, i.e., the pilot who performed the grant consent action, to confirm the completion of the grant consent action.

Air Carriers with Active Consents data grid

The Air Carriers with Active Consents data grid lists your active consents. If no records are found, a message displays in the bottom right of the data grid indicating there are no records to view. To export the data grid contents, click Export To Excel or Export To PDF; see Exporting Data.

The column heading row displays the descriptive text for the column contents. Each column heading can be used to sort the data in ascending or descending order. For detailed information for working with the data grid functions, see Working With Data Grids. The default display for the data in the grid is as follows:

The first column in the data grid displays a check box. This check box is used to select those Air Carriers whose consent you want to revoke.
The second column, Air Carrier, displays the name and designated code assigned to the Air Carrier.
The third column, Effective Date, displays the start date of the consent period.
The fourth column, Consent Expiration Date, displays the date that consent period will expire.

The Consent Expiration Date is system set based on the system date when the consent is granted plus the selected Consent Period (consent duration). This cannot be edited.

The fifth column, View, provides a View link. This link is used to access the snapshot of your pilot record details.

To View Your PRD Airman Record (PAR)

To access a snapshot of your PRD Airman Record (PAR) on the date you granted consent to a specific air carrier to view your PAR, follow the steps below.

Click the View link in the row corresponding to the pilot snapshot record you wish to view and/or print and follow the browsers download process to download, view and/or print the file.

When finished viewing/printing the snapshot record, close the PDF viewer to return to the Consent page.

To Revoke Consent

To revoke consent for all Air Carriers listed in the Air Carriers with Active Consents data grid, select the check box in the header row. This will select all Air Carriers in the data grid for revocation. Toggle to unselect.

OR

To revoke consent for individual Air Carriers listed in the Air Carriers with Active Consents data grid, select the check box in the row corresponding to the Air Carrier(s) you want to revoke consent.

Click Revoke Consent.A confirmation message displays asking if you want to proceed with revoking consent for the selected Air Carriers.

If no record is selected for the revocation of consent, a message displays prompting you to select a record to revoke consent. To close the message window, click OK or click the X in the top-right corner.

Click OK to revoke consent for the selected Air Carrier(s), or Cancel to terminate the revocation of consent for the selected Air Carrier(s).

If OK is selected, the consent record(s) is removed from the Air Carriers with Active Consents data grid and added to the Air Carriers Consent History data grid.

The system will generate an Email receipt and send it to you, i.e., the pilot who performed the revoke consent action, nto confirm that consent has been revoked for the selected air carriers.

Air Carrier Consent History data grid

The Air Carrier Consent History data grid lists your expired and/or revoked consents. If no records are returned, a message displays in the bottom right of the data grid indicating there are no records to view.

The column heading row displays the descriptive text for the column contents. Each column heading can also be used to sort the data in ascending or descending order. For detailed information for working with the data grid functions, see Working With Data Grids. To export the data grid contents, click Export To Excel or Export To PDF; see Exporting Data.

The default display for the data in the grid is as follows:

The first column in the data grid, Air Carrier, displays the name and designated code of the Air Carrier for which consent was revoked or has expired
The second column, Reason for Closure, displays on what basis the consent was revoked or expired
The third column, Closure Date, displays the date consent was revoked or expired.